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This article is created for setting up a meeting in Zoom.

Instructions

Step-by-step guide:

  1. Open Google Chrome or Microsoft Edge browser

  2. Go to https://www.zoom.us

  3. At the home page, click Sign in link

  4. At the Sign-in page, enter the email address and password

  5. At the Meetings page under Upcoming Meetings tab, click Schedule a New Meeting button

  6. At the Schedule a Meeting page, enter the Topic, Description, When, Duration and Time Zone fields.

    Note: The default meeting configuration above has been set up automatically however as this is a Zoom shared account, please ensure the following setting are correct:

    Registration: Untick required option
    Meeting ID: Generate Automatically option
    Video - Host: Off option
    Video - Participant: Off option
    Audio: Both
    Meeting options: Untick join before host option
    Meeting options: Untick mute participant upon entry option
    Meeting options: Tick enable waiting room option
    Meeting options: Untick only authenticated user can join option
    Meeting options: Untick record meeting automatically option
    Alternative hosts: [blank]

  7. Click the Save button

  8. At the Manage meeting detail page, review the meeting detail.

  9. Click Copy the invitation link

  10. At the Copy Meeting Invitation window, copy the information especially Join Zoom Meeting, Meeting ID and Password.

  11. On the left navigation, click Meetings button

  12. Under the Upcoming Meetings tab, ensure the meeting has created successfully.

  13. Open the Video Conference Email Template file and paste the meeting information in step 10.

 

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