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This knowledge base is created for users who require to set up a video conference meeting in Zoom application.

For hosting and joining the meeting, check the Related Articles below.

Instructions

Step-by-step guide:

The applied Zoom plan in this article is a Pro plan with a single licensed user. As this stage, it uses as a shared account among multiple users until the trial is complete.

Close any video conference applications/web applications that might open, such as Microsoft Skype for Business, Microsoft Teams, Microsoft Skype, Cisco Webex, Whereby etc.

  • Open Google Chrome or Microsoft Edge browser.

  • Go to the Zoom Sign In page - https://www.zoom.us/signin.

  • At the Sign-in page, enter the email address and password.
    Click the Sign in button.

  • At the Meetings page under Upcoming Meetings tab, click Schedule a New Meeting button.

  • At the Schedule a Meeting page, enter the Topic, Description, When, Duration and Time Zone fields.

The default meeting configuration above has been set up automatically however as this is a Zoom shared account, please ensure the following setting are correct:

Registration: Untick required option
Meeting ID: Generate Automatically option
Video - Host: Off option
Video - Participant: Off option
Audio: Both option
Meeting options: Untick join before host option
Meeting options: Untick mute participant upon entry option
Meeting options: Tick enable waiting room option
Meeting options: Untick only authenticated user can join option
Meeting options: Untick record meeting automatically option
Alternative hosts: [blank]

Click the Save button.

  • At the Manage meeting detail page, review the meeting detail.

  • Click the Copy the invitation link.

  • At the Copy Meeting Invitation window, copy the information especially Join Zoom Meeting, Meeting ID and Password.
    Click the Cancel button.

  • Open the Video Conference Email Template file and paste the meeting information from the above step.

  • On the left navigation, click Meetings button.

  • Under the Upcoming Meetings tab, ensure the meeting has created successfully.

 

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