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Instructions

Step-by-step guide:

1. Open Google Chrome or Microsoft Edge browser

2. Go to in https://www.zoom.us

3. At the home page, click Sign in link
   

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4. At the Sign-in page, enter the username email address and password
   

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5. At the Meetings page under Upcoming Meetings tab, click Schedule a New Meeting button
   

   

6. At the Schedule a Meeting page, enter the relevant information
   

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   Topic, Description, When, Duration and Time Zone fields.
   

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   Note: The default meeting configuration above has been set up automatically however as this is a Zoom shared account, please ensure the following setting are correct:
   
   Registration: Untick required option
   Meeting ID: Generate Automatically option
   Video - Host: Off option
   Video - Participant: Off option
   Audio: Both
   Meeting options: Untick join before host option
   Meeting options: Untick mute participant upon entry option
   Meeting options: Tick enable waiting room option
   Meeting options: Untick only authenticated user can join option
   Meeting options: Untick record meeting automatically option
   Alternative hosts: [blank]

7. Click the Save button

8. At the Manage meeting detail page, review the meeting detail.
   

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9. Click Copy the invitation link

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10. At the Copy Meeting Invitation window, copy the information especially Join Zoom Meeting, Meeting ID and Password.
    

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11. On the left navigation, click Meetings button
    

    

12. Under the Upcoming Meetings tab, ensure the meeting exist
    

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    has created successfully.
    

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13. Open the Video Conference Email Template file and paste the meeting information (in step 10).
    

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