This article knowledge base is created for setting users who require to set up a video conference meeting in Zoom application.
For hosting and joining the meeting, check the Related Articles below.
Instructions
Step-by-step guide:
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Close any video conference applications/web applications that might open, such as Microsoft Skype for Business, Microsoft Teams, Microsoft Skype, Cisco Webex, Whereby etc. |
Open Google Chrome or Microsoft Edge browser.
Go to the Zoom Sign In page - https://www.zoom.us.
At the home page, click Sign in link.
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At the Sign-in page, enter the email address and password and click .
Click the Sign in button.
At the Meetings page under Upcoming Meetings tab, click Schedule a New Meeting button.
At the Schedule a Meeting page, enter the Topic, Description, When, Duration and Time Zone fields.
The default meeting configuration above has been set up automatically however as this is a Zoom shared account, please ensure the following setting are correct:
Registration: Untick required option
Meeting ID: Generate Automatically option
Video - Host: Off option
Video - Participant: Off option
Audio: Both option
Meeting options: Untick join before host option
Meeting options: Untick mute participant upon entry option
Meeting options: Tick enable waiting room option
Meeting options: Untick only authenticated user can join option
Meeting options: Untick record meeting automatically option
Alternative hosts: [blank]
Click the Save button.
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At the Manage meeting detail page, review the meeting detail.
Click the Copy the invitation link.
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At the Copy Meeting Invitation window, copy the information especially Join Zoom Meeting, Meeting ID and Password.
Click the Cancel button.
On the left navigation, click Meetings button.
Under the Upcoming Meetings tab, ensure the meeting has created successfully.
Open the Video Conference Email Template file and paste the meeting information in step 10.
Share this meeting invitation information above to the user that needs to join the meeting.
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